Terms and Conditions

Horsmonden Social Club Booking Terms and Conditions

Booking Terms and Conditions

Booking requests may be submitted by full members of Horsmonden Social Club (“Member(s)”) only. Junior members may not submit booking requests. Booking requests will be considered by the Horsmonden Social Club Committee (“the Committee”).

General matters

1. Members may submit requests on behalf of organisations with whom they are affiliated.
2. Members submitting booking requests must have been Members for at least one year.
3. The Member submitting the booking request is responsible for the function/ event and the
   behaviour of persons attending. They must remain at the function/event for its duration
4. The Committee reserves the right to refuse any booking request. The Committee’s
   decision shall be final.
5. The following booking requests will be automatically refused:
   A. 18th or 21st birthday celebrations
   B. Requests made on behalf of political organisation
   C. Requests not made in a timely manner
6. Bookings for children’s party will normally be required to end by 21.00.
7. Children must be supervised at all times
8. Members are invited to make a donation for the use of the Club

Liabilities and deposit

10. Neither the Club or any member of the Committee shall be liable for any loss or claim incurred or made by the Member who made the booking, or any other person connected to the booking, as a consequence of cancellation of a booking by the Committee, for any reason.
11. Any Member wishing to cancel a booking must contact the Club Secretary as soon as they become aware that cancellation is necessary.
12. The Club must be vacated by 00.30, with any music or other entertainment concluding by midnight.
    Members and guests must leave the Club and the neighbouring area quietly and respectfully.
13. Use of Blu Tac, Sellotape and other adhesives or materials that may damage paintwork, furniture or fittings is not permitted. Balloons, banners, etc., may be tied up with string.
14. A cash or cheque deposit to cover any breakages, damage or potential cleaning costs will be required. This must be presented at Club (during opening hours and at least two weeks prior to the date of the event or function), in an envelope containing the deposit, clearly marked with name of the Member making the booking and the event/function date. In the event of loss or damage to the Premises or property owned by the Club, or any breach of these Booking Terms and Conditions or the Club’s Constitution, the deposit will be retained by the Club, and the Member who submitted the Booking Request Form shall be personally liable for reimbursing the Club in respect of the full cost of any cleaning, repair or replacement expenses it may incur as a result of such loss, damage or breach.

During and after the function/event

15. The Club will remain open to all Members for functions/events held during its usual opening hours.
16. After the event has ended and before the Club’s next scheduled reopening, the Member who made the booking shall ensure that the Premises are cleared up and left clean, including but not limited to, cleaning of all table surfaces (with warm water only. No detergents), vacuum cleaning of the floor, and removal of, and taking away from the Premises, all waste from food or other items brought on to the Premises, before the next the Club is next due to reopen. The waste bins outside the Club are not to be used for any of this waste disposal.
17. Limited parking may be available on Green Road, however Members booking the Club and their guests must not park obstructing the entrance or fire exits and must be considerate towards the occupiers of neighbouring properties.
18. No alcoholic or other beverages are to be bought into the Club.

Use of the Club bar

19. The Committee will endeavour to ensure the bar is adequately stocked for the function/event. Special requests for bar stock must be submitted a minimum of two weeks in advance of the function/event date.
20. Access to the area behind the bar shall be restricted, exclusively, to the Club’s bar team. No other persons shall be allowed behind the bar.
21. Alcohol will not be served to any person under the age of 18.
22. The Club’s bar team have the right to refuse to serve anyone who is unable to provide
    proof of age or who they deem to be acting inappropriately


Use of the Kitchen Facilities

23. When using the kitchen Members booking the Club must ensure that only competent
    persons are permitted to use the kitchen appliances. A tour of the facilities can be arranged
    in advance by contacting the Club Secretary
    
24. Children are not permitted in the kitchen area at any time
    
25. The kitchen must be cleaned following use
    
26. All power within the kitchen area, including to the dishwasher, should be turned off at the
    end of the events/ function
    
27. The dishwasher should be drained at the end of the event/ function (instructions for how to
    use the dishwasher are located in the kitchen)
    
28. The fridge and kitchen bins should be left empty
    


Special restrictions

28. Smoke machines are not permitted due to the sensitivity of the Club’s smoke detector
    system. E-cigarettes and any form of naked flames are also not permitted.
    
29. Any person acting in breach of these Booking Terms and Conditions or the Club’s Constitution, or in an inappropriate or unacceptable manner, will be asked to leave the Premises, and the function/ event may be cancelled. Any decision as to whether such act has occurred will be made at the sole discretion of the Club’s bar team, and the Member who made the booking shall assist with the ejection of any person asked to leave the Premises by the Club’s bar team.
    
30. Members/ organisations using the Club Premises are required to return it to the state they
    found it upon their arrival. Users are responsible for providing their own cleaning equipment
    
31. No booking will be confirmed without approval from the Club Committee. Confirmation will
    be sent in writing, or by email.